The hardest part of coaching
isn't the coaching.
It's following up with leads, booking calls, managing tools you never finished setting up, and chasing clients who went quiet. CoachMaxx handles all of it so you can focus on the work you're actually good at.
Sound familiar?
Most coaches we talk to are dealing with at least two or three of these every week. The tools exist. They just never got set up right.
Leads fall through the cracks
Inquiries come in while you're on a call, and by the time you follow up, they've moved on. No system to capture and respond automatically.
Booking is a back-and-forth mess
Three emails just to schedule a discovery call. Cancellations with no follow-up. No reminders, no intake form, no structure.
You're paying for tools you barely use
Kajabi, Calendly, Mailchimp, ConvertKit, HubSpot. Each one solving one problem while creating two more. The bill adds up fast.
Setup never actually gets done
You bought the software. You watched the tutorials. You started building. And six months later, it's still 40% set up.
Stop Running Your Business Like This
Get StartedHere's what stops happening
once the system is running.
Leads get followed up, calls get booked, and your pipeline keeps moving. None of it needs you to remember to do it.
Leads stop disappearing on you
Every inquiry gets tracked and followed up automatically. No more leads sitting in your inbox waiting on you to remember them.
Your phone stops running your schedule
Every call that came in while you were coaching? Handled. The AI qualifies them and books the appointment before you know they called.
Setup stops being the obstacle
We build everything and hand you a running system. No tutorials, no half-finished configurations, no homework for you.
Built for coaches who want
to focus on coaching.
Every inquiry you missed
while you were busy coaching.
That inquiry that came in at 9pm. The lead who texted while you were on a call. The prospect who visited your site and left. The AI handles all of them before you even know they showed up.
AI Voice Receptionist
Your AI receptionist answers every call 24/7. It screens inquiries, captures lead details, and books discovery calls automatically. No voicemail, no missed opportunities.
AI Lead Chatbot
Engages website visitors and incoming messages around the clock. Qualifies leads, answers questions based on your business info, and keeps prospects warm until you're ready to close.
Intelligent Automation
Follow-up sequences, appointment reminders, review requests, and reactivation campaigns, all running automatically in the background without you lifting a finger.
Funnel and Pipeline AI
We use AI to build and optimize your sales funnels, lead pipelines, and nurture sequences so qualified leads are always moving toward a booked call.
Let AI Handle the Calls You're Missing
Get StartedStop paying for tools you never
finished setting up.
Most coaches are running five platforms, all half-built. We replace them with one system we actually run for you.
Right now, some lead from two weeks ago is sitting in your inbox with no follow-up. You forgot, or you ran out of time. That's a client you didn't close. The system tracks every prospect and handles follow-up automatically, so none of them fall through the cracks.
Personalized email and SMS sequences that nurture leads, onboard new clients, and re-engage cold contacts. Built, loaded, and managed by us. Your leads won't go cold because you forgot to follow up.
Clients book when it's convenient for them. Intake forms, reminders, and confirmations go out automatically. You show up to sessions prepared, not chasing confirmations.
One System. We Run It. You Coach.
See PricingWe build and manage the funnel that takes a stranger from "just browsing" to "I'm ready to sign up." Whether you sell a discovery call, a group program, or a high-ticket offer, we build the path to a booked call.
After every session or milestone, a review request goes out automatically. Your Google reputation builds itself while you focus on delivering results. We monitor your reviews and flag anything that needs your attention.
Got a list of past inquiries, cold leads, or old clients sitting dormant? We pull that list, load your offer into an automated SMS and email reactivation campaign, and run it for you. Forgotten contacts turn into booked appointments. Many coaches book discovery calls from their very first campaign.
What it actually costs to piece
it together yourself.
Most coaches don't add it up until they see the number. Here's what your current stack is really costing you every month.
CoachMaxx covers all of this for $397/mo, managed for you.
Coaches love CoachMaxx.
Real results from real coaches who stopped juggling tools and started growing.
"I was skeptical at first. I'd tried other platforms and ended up doing everything myself. CoachMaxx was different. The team had everything running in a week and I booked three new clients from my reactivation campaign alone."
"The AI receptionist alone is worth every penny. I used to miss calls constantly. Now every inquiry gets responded to immediately, even at 2am. My booking rate went up within the first month."
"I was paying over $800/mo for tools I barely understood. Now I pay less, get more, and I never have to think about any of it. I just show up and coach. That's exactly what I needed."
Other platforms give you software.
We give you a running system.
We build it, configure it, and manage it every month. You get a fully running system from day one, with a real team behind it. You never have to touch a setting, watch a tutorial, or figure out why something stopped working.
You figure it out from YouTube tutorials
We build everything before you go live
Breaks when you change one thing
We monitor, adjust, and maintain it
Submit a ticket, wait 48 hours
Talk to a real person who knows your account.
Depends on how much time you put in
The system books calls. You close them. We keep everything working.
Up and running in days, not months.
No lengthy onboarding. No homework for you. We handle everything from day one.
Sign up and discovery call
We take the time to understand your offer, your clients, and how your business currently runs. Then we get to work.
We build your system
CRM, automations, AI receptionist, funnels, and booking, all configured specifically for how you work.
You review and approve
We walk you through everything before going live. No surprises. You sign off when you're ready.
The system goes live.
Automated follow-ups go out, appointments land on your calendar, and you show up to coach. We keep the system running in the background.
Common questions, answered.
The questions we get asked most, answered straight.
Yes. But the difference isn't just what's in the platform. We actually run it for you. You're not buying software and figuring it out. You're getting a working system maintained every month by a real team.
CoachMaxx is powered by GoHighLevel's infrastructure, but the experience is completely different. You're not getting a login and a tutorial. You're getting a fully built, configured, and managed system with a real team running it for you every month.
That's exactly why CoachMaxx exists. The only thing you need to handle is your actual coaching. The system books calls automatically and keeps leads warm. You show up, run the session, and close the client. Setup, maintenance, automations, and tech issues are all on us.
Yes. We help you migrate your contact list, connect your domain, and integrate the tools you want to keep. We also run a database reactivation campaign on your existing contacts as part of your onboarding.
You get direct access to someone who actually knows your account. Not a chatbot, not a ticket queue, not a random agent reading a script. Real support from people who understand how your system is set up.
No contracts. Cancel anytime. And if CoachMaxx isn't working for you within the first 30 days, we'll refund you in full, no questions asked. We earn your business every single month.
Most clients are fully live within 5 to 7 business days of the discovery call. We do the buildout, configuration, and testing, then walk you through everything before we flip the switch.
Everything. CoachMaxx includes AI voice receptionist, booking automation, review management, missed call text-back, reactivation campaigns, full CRM setup, lead pipeline tracking, email and SMS automation, sales funnel management, payment collection, and monthly performance reporting. One plan, fully managed, nothing left out.
Questions Answered. Ready When You Are
Get StartedReplaces most tools.
Integrates with the rest.
CoachMaxx connects seamlessly to the tools you want to keep, so nothing gets left behind.
One plan. Two ways to pay.
Everything is included either way. The only difference is whether you want to spread the cost out or lock in the better rate upfront.
- ✓Every inquiry gets followed up. AI answers calls, texts back missed calls, and books discovery sessions automatically.
- ✓Your pipeline runs on its own. Leads stay warm, reviews get requested, and past contacts get reactivated without you touching any of it.
- ✓We build it, manage it, and keep it running. Monthly reporting included. You never have to log in and figure anything out.
- ✓Every inquiry gets followed up. AI answers calls, texts back missed calls, and books discovery sessions automatically.
- ✓Your pipeline runs on its own. Leads stay warm, reviews get requested, and past contacts get reactivated without you touching any of it.
- ✓We build it, manage it, and keep it running. Monthly reporting included. You never have to log in and figure anything out.
* Usage-based fees for outbound SMS, email sends, and AI voice minutes are billed directly through the platform at cost. These vary by usage and will be clearly outlined during onboarding.
Want to talk it through first? Book a quick call.
30-Day Money-Back Guarantee
If CoachMaxx isn't working for your coaching business within the first 30 days, we'll refund you in full. No questions, no hoops, no hard feelings.
Every coach deserves to spend
their time coaching.
You didn't start this to become a software expert. You started because you wanted to make a real difference in someone's life. CoachMaxx exists so the tools, the follow-up, and the business infrastructure never become the thing that holds you back. We run the system. You do the work that matters.
Stop doing the work that should be running without you.
Follow-up goes out automatically. Calls get booked while you're coaching someone else. Leads stay warm without you lifting a finger. That's what a managed system actually looks like.